Click the Insert tab and click Picture(s).

When you copy and paste, the image can lose compression, change file type and also bring in other data that can increase file size. It's better to insert pictures using the Insert tab in the Ribbon, rather than copying and pasting from another file. Insert pictures instead of copying and pasting Select the option to delete cropped areas of pictures if desired.Ģ.Select the option to apply only to the current picture or uncheck the option to apply to all pictures.Click Compress Pictures in the Adjust group.Click the Picture Tools Format or Picture Format tab in the Ribbon.You may wish to try this with one picture at a time to be sure you are satisfied with the result after compression. However, you can compress one or all pictures in a Word file. Ideally, if you use small sizes when you insert pictures, this will reduce the size of your Word documents. In the Properties area, file size is listed beside Size.įor some of the following strategies, you will need to close and save the file and then check file size again to see a difference in file size. Recommended article: How to Hide Comments in Word (or Display Them)ĭo you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > For example, the Picture Tools Format tab may appear as Picture Format. For Word 365 users, Ribbon tabs may appear with different names. Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings.

Save a copy of the document in RTF format.

Save a copy of the document in PDF format.

Apply styles instead of manual formatting.

Insert pictures instead of copying and pasting.In this article, we'll look at 10 ways to reduce the size of a Word document: However, you can also use other methods to deal with large documents such as saving media and Word files in other formats and limiting the use of specific features. The most common strategy to reduce Word file size is to compress pictures. You can reduce the size of a Microsoft Word document in several ways. Compress Microsoft Word File Size and Avoid Slowness, Corruption and Crashesīy Avantix Learning Team | Updated March 14, 2021Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 and 365 (Windows)

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